Executive Administrative Assistant / Payroll Clerk

Top Job

Located in Woodland, WA

Salary: $25.00-$27.00

Express Employment is hiring for a Executive Assistant / Payroll Clerk for a large commercial contractor.

Work Schedule - 8am-5pm Monday-Thursday - 30 hours a week to start, could move into full time with increased responsibilities.

Pay - $26.00-$27.00 / hour

About The Company

The company we are hiring for was Founded in 1988, this merit-based, employee-owned organization has grown through hard work, principled business practices, and a relentless pursuit of excellence. Over the years, it has expanded to provide General Contracting and EPC contracting services on a national scale. Typical projects include water treatment facilities, bridges, marine terminals, and renewable energy plants producing RNG, hydrogen, electricity, and other sustainable energy solutions.

Primary Responsibilities of Payroll Administrator 50%:

• Collect, verify and enter timecards on weekly basis for company
• Work with project staff to determine whether employees are classified correctly
• Apply fringe benefits correctly, maintain accurate records
• Maintain accurate payroll records
• Respond to all audits and wage compliance investigations
• Correct any payroll discrepancies in timely and professional manner
• Provide labor compliance documentation for project closeout
• Assist with union reporting and dues when applicable
• Maintain updates to prevailing wages determinations both state and federal
• Stay compliant with labor laws in applicable states
• Coordinate with human resources and project teams to collect accurate information for all employees to maintain up to date information

Primary Responsibilities of Executive Role 50%:

• Manage executive email, calendar, scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for the executive, ensuring timely communication and follow-up.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Coordinate and prepare materials for internal and external meetings; record and distribute meeting minutes.
• Handle all confidential and sensitive company information with the utmost discretion.
• Support executive initiatives and special projects, ensuring deadlines and priorities are met.
• Maintain organized filing systems (digital and physical) and ensure information is easily accessible when needed.
• Communicate professionally with internal teams, clients, and business partners on behalf of the executive.
• Anticipate the executive's needs and proactively identify opportunities to improve efficiency and effectiveness.
• Assist in planning and supporting company meetings, events, and leadership functions.

Requirements:

• High school diploma: associates degree or coursework in accounting/business/payroll preferred
• Minimum 3 years' payroll experience, experience with Prevailing Wage strongly preferred
• Working knowledge of State prevailing wage law (OR and WA) and/or Federal Davis-Bacon, wage determinations, fringe benefit calculations, strongly preferred
• Excellent written and verbal communication abilities and Demonstrated ability to manage multiple priorities
• Detail-oriented, strong organizational skills, ability to manage deadlines weekly and monthly, strong communication skills, ability to coordinate with multiple stakeholders
• Strong computer skills, proficiency in Microsoft Office, Viewpoint Spectrum, HeavyJob
• Must have the ability to meet required deadlines
• Integrity, trustworthiness due to handling sensitive data

Associate Benefits

While working for Express, our associates can also become eligible for a variety of benefits:

• Referral bonuses - $100 per employee referred after 80 hours worked.
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick Pay
• Perks at Work - Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
• 401(k) retirement savings plan
• Life insurance

At Express, we will assess your skills; offer you interview and resume writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express and you will have the opportunity to earn benefits. We have more than 200 jobs available every month and we want to talk to you! To find out more, contact us today!

TO APPLY

1. Stop by our office at 1208 Washington Way Suite 130, Longview, WA 98632 (Monday-Friday 8am-5pm)
2. Call Express Employment Professionals at 360-414-1200 to speak with a hiring manager
3. Text 'Jobs' to 360-414-1200
4. Complete the application on our website expresspros.com/longviewwa
5. Submit your resume via email to longviewwa@expresspros.com

'All employment offers are contingent on the successful completion of a pre-employment drug screening, THC approved for pre-employment purposes and criminal background check in compliance with all applicable federal and state laws.'

#LV1956

Express Office: Longview

1208 Washington Way

Suite 130

Longview, WA 98632