Manufacturing Office Assistant – Machine Shop
Company:
Express Employment
Location:
Champaign, IL, 61821
Payment:
$18 - $20
Payment Interval:
Hour
Schedule:
Full
Workplace:
On-site
Top Job
Located in Champaign, IL
Salary: $18-20/hr
Location: Sadorus, IL
We are hiring a Manufacturing Office Assistant to support daily operations in a fast-paced machine shop environment. This role is critical to keeping production, materials, and administrative workflows accurate and organized. The ideal candidate has prior experience working in a manufacturing office, strong ERP system knowledge, and a solid understanding of metals and shop processes.
Key Responsibilities
Required Qualifications
Preferred Experience
Work Environment
Benefits
#CHAMILST
Express Office: Champaign
1001 North Mattis Avenue
Champaign, IL 61821
Located in Champaign, IL
Salary: $18-20/hr
Location: Sadorus, IL
We are hiring a Manufacturing Office Assistant to support daily operations in a fast-paced machine shop environment. This role is critical to keeping production, materials, and administrative workflows accurate and organized. The ideal candidate has prior experience working in a manufacturing office, strong ERP system knowledge, and a solid understanding of metals and shop processes.
Key Responsibilities
- Operate and maintain data within a manufacturing ERP system (ECI Software Solutions experience strongly preferred)
- Create and manage purchase orders, receiving documentation, and material paperwork
- Order and track raw materials, including different grades of metal
- Process invoices, vendor payments, and related accounting documentation
- Create job folders, job packets, and material tags for shop orders
- Verify shipments and reconcile material receipts
- Enter and correct time and attendance, timesheets, and part counts
- Support pricing updates and cost tracking for materials
- Respond to emails, answer phones, assist walk-ins, and support general office operations
- Work closely with shop leadership and production staff to ensure accuracy and efficiency
Required Qualifications
- 1-2 years of prior office experience in a manufacturing or machine shop environment
- Previous experience using a manufacturing ERP system
- Strong proficiency in Microsoft Excel and Microsoft Office Suite
- Knowledge of metals, raw materials, and material ordering processes
- Experience with purchase orders, invoicing, and receiving documentation
- Ability to read blueprints and understand basic manufacturing documentation
- Strong math skills, including unit conversions (pounds to inches, measurements, basic calculations)
- High attention to detail with a process-driven mindset
- Willingness to ask questions and verify information rather than assume
- Ability to remain calm and organized in a fast-paced office environment
Preferred Experience
- ECI Software Solutions (JobBOSS, M1, or related systems)
- Accounting or accounts payable background
- Experience supporting timekeeping or payroll functions in manufacturing
Work Environment
- Office-based role within a machine shop setting
- Light lifting may be required
Benefits
- Medical, Dental, Vision
- Paid Sick Leave
- Referral Bonus
#CHAMILST
Express Office: Champaign
1001 North Mattis Avenue
Champaign, IL 61821