Procurement Assistant

Top Job

Located in Aurora, IL

Salary: $21.65 to $26.50

A company located in Aurora, IL is seeking a Procurement Assistant to join their team!!

DIRECT HIRE OPPORTUNITY

Schedule: Monday to Friday 9:00am to 5:00pm

Pay Rate: Between $21.65 to $26.50 per hour based from experience

Job Purpose

The Procurement Assistant is responsible for the accurate and timely execution of purchase orders and related procurement documentation. This role supports both products for resale and internal company needs by placing orders with domestic and international suppliers, maintaining purchasing records, and preparing shipment documentation packets. This is a task-oriented execution role and does not determine what quantities to order, what products to purchase, or which suppliers are selected.

Duties And Responsibilities

Purchase order execution

• Create and issue purchase orders to domestic and international vendors based on direction from the manager or other authorized personnel.
• Enter purchase orders accurately into the company system and verify item details, quantities, pricing, terms, and required dates.
• Send purchase orders to suppliers and confirm receipt when needed.
• Process order acknowledgements and maintain complete purchasing records.
• Update order status information and communicate order progress, delays, or discrepancies to the appropriate internal stakeholders.
• Assist with follow-up on open purchase orders to support on-time delivery.

Procurement support

• Place orders for products sold by the company as directed by management.
• Place orders for internal-use items such as PPE, plant supplies, operating supplies, and other assigned materials.
• Follow up on quote requests from all departments.
• Maintain organized files for purchase orders, acknowledgements, shipping documents, and related procurement records.
• Support day-to-day administrative purchasing activities and other procurement tasks as assigned.
• Run inventory & other reports on a regular cadence.

Shipment documentation and logistics support

• Prepare and complete shipment packets and supporting documentation for domestic and international shipments.
• Assemble required paperwork for overseas shipments, including commercial and shipping support documents as assigned.
• Review shipment documents for completeness and accuracy before release or handoff.
• Maintain organized records of shipment packets and related documentation.

Qualifications / Skills

• • 1-3 years of experience in purchasing, procurement support, order entry, logistics coordination, or administrative support in a manufacturing, industrial, or distribution environment required.
• • Strong attention to detail and high level of accuracy.
• • Strong organizational and document-control skills.
• • Ability to communicate clearly with suppliers and internal departments.
• • Basic understanding of purchase orders, vendor communications, and shipment documentation.
• • Experience working with ERP systems (Quickbooks preferred), purchasing software, Microsoft Outlook, and Excel preferred.
• • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Please reach out to Express Employment Professionals North Aurora at 630-429-9113

#3156

Express Office: North Aurora

1135 Oak Street

North Aurora, IL 60542